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2018 AIA Potomac Valley Excellence in Design Awards
CALL FOR ENTRIES
DEADLINE: JULY 12, 2018 11:59PM
Please review the Call for Entries below before entering a project.
The AIA Potomac Valley Excellence in Design Awards program is designed to encourage and recognize distinguished architectural achievement; to honor the architectural team, their clients and consultants who work together to improve the built environment; to demonstrate the breadth of services architects provide; and to celebrate and raise public consciousness of the architect’s role in shaping the quality of life through design excellence.
Participation is open to built and unbuilt projects completed after January 1, 2013 and not having been previously awarded by AIA Potomac Valley [exception: projects that were previously awarded in an unbuilt category may be resubmitted in a built category]. Unbuilt submissions may not be under construction at the time of submission. There is no limit to the number of projects that may be entered by a firm and all materials included in submissions must be cleared for public reproduction. All eligible entrants must be AIA members in good standing as of June 1, 2018. Entries must be submitted by the Firm of Record or the Architect of Record.
- Primary members of AIA Potomac Valley (architects or associates) who are a principal member of the design team, or a Principal of the Firm responsible for the project, may submit projects designed or built anywhere in the world.
- Primary members of other AIA chapters (architects and associates) who are a principal member of the design team responsible for the project, or a Principal of the Firm that is responsible for the project, may submit projects that are located within the geographic boundaries of the Potomac Valley chapter (Allegany, Charles, Frederick, Garrett, Montgomery, Prince George’s, and Washington counties in Maryland).
AIA Potomac Valley Schedule
- Thursday, July 12, 2018: Submission Forms, Material Uploads and Entry Fees are due by 11:59pm EDT. Entry fee payments will be made by credit card in the awards submission portal when the project is ready for final submission. NO LATE ENTRIES WILL BE ACCEPTED.
- August, 2018: Online Individual Juror Review by AIA Seattle Jurors
- August, 2018: Live Jury Review @ Olson Kundig Architects
- Friday, October 12, 2018: Design and Leadership Gala at The Hotel at The University of Maryland, College Park, MD
- AIAPV Members: $175 per project entry
- Other AIA Members: $275 per project entry
- Residential Architecture - Small Projects only:
- AIAPV Members: $80 per project entry
- Other AIA Members: $125 per project entry
- Each entry includes a $50 discount off one general admission ticket to the 2018 AIAPV Design and Leadership Gala.
- By submitting a project, the submitting architect asserts that he or she has provided a complete list of participants who contributed substantially to the design of the project (regardless of discipline) and absolves AIAPV of any responsibility for omissions.
- Entry fees are non-refundable, but upon request, may be deferred to the following year's awards program.
Projects of all types and scales, including new construction, additions, renovations, and historic preservation projects are encouraged in each of the following categories:
- Institutional Architecture
- Commercial Architecture
- Multi-Family Architecture
- Interior Architecture
- Urban Design & Master Planning
- Unbuilt Architecture
- Residential Architecture
- New Construction
- Renovation and/or Addition
- Small Projects (less than $200,000 construction budget) Photographs must be by the Architect or Owner of the project — no professional photography is allowed, including by Owners and Architects who happen to also be professional photographers.
The size, scope, category or cost of a project in no way limits its eligibility or level of award.
AWARDS AND JUDGING
- One Residential
- One Non-Residential
The following award designations – “Honor Award,” “Merit Award” and “Citation” – may be given to as many or as few projects as are deemed worthy by the jury. All entrants will be notified by email as to whether or not they have won an award, however, the level of award will not be disclosed until the awards celebration. We ask that all publicity about winning projects be held until after the awards ceremony.
All entries will be judged using the following criteria:
1. DESIGN EXCELLENCE: Does the design elevate the human experience while addressing the project’s practical needs?
2. SUSTAINABLE DESIGN / RESILIENCY: Does the design take a progressive approach to advancing the missions of sustainability and/or resiliency?
3. COMMUNITY IMPACT: Does the design provide significant improvement to its social or physical setting?
Winning Entries & Publicity
Award winners will be announced and award certificates presented to the Architect, Owner/Developer and General Contractor or Construction Manager of award-winning projects during the awards ceremony in October. Additional award certificates may be provided when requested by email to email@example.com no later than Friday, September 21, 2018. Winners are asked to refrain from publicizing their award until after the awards ceremony. Architect winners are requested to notify their Client, General Contractor/Construction Manager and Consultants of the project's award and are encouraged to invite them to the awards celebration.
After being notified of the jury’s decision, all winners shall produce and provide one display board for each winning project. Boards are to be delivered to AIAPV headquarters at LEAFHouse by Tuesday, October 9 and will be for display at the awards event. Alternatively, you may arrive early to the event with your board in time for its display during the reception. Board requirements and template formats will be provided to each winner. Entrants are encouraged to take their board at the conclusion of the awards event. Download AIAPV Board Template (PDF)
AIA Potomac Valley will promote the winning projects on the AIAPV website, Maryland AIA Chapters Design Awards Gallery website, and in Maryland AIA Chapter publications. A Press Release will be sent to the local media.
PROJECT SUBMISSION INSTRUCTIONS
Each entry shall be accompanied by an entry fee to cover jury and program expenses with all documents and images submitted as outlined in the specific requirements below. AIA Potomac Valley and/or the Jury reserves the right to disqualify any entry not submitted in the manner specified.
A complete project submission includes the following and must be finalized within the online submission portal with full payment by Thursday, July 12, 11:59 pm EDT:
- Completion of the online SUBMISSION FORM
- IMAGE FILES (3-8 digital images with caption and image credit for each image)
- PROJECT/JURY PDF (10MB, 11 pages max)
- PRESENTATION PDF (6MB, 3 pages max)
- Full payment of Entry Fee
SUBMITTING A PROJECT
Your design entry must be prepared and formatted as described below for submission through the online submission portal.
If you've previously submitted a project, you have an account and will be able to login with those credentials. If you have not, you will automatically establish an account when you create an entry application for the first time. Please review detailed instructions on the portal home page if you experience any technological issues using the portal.
All submission forms, file uploads and payment of fees will be handled through the online submission portal. You may save your work as you go and return to the site as often as needed, but all submission materials and entry fee payments must be completed and submitted by the submission deadline.
Once an entry is completed for a project, that entire project submission may then be submitted to another Maryland chapter awards program without any re-entry or re-uploading. Simply check the box: "I Want to Submit This Project to Another Chapter Awards Program" on the last page of the submission, 'Entry Uploads,' when you are ready to finalize your initial submission.
Conceal all references to the architecture firm name or design team members on all materials submitted for jury review. Identification of authorship within the Project/Jury PDF will disqualify the submission. Project PDFs must be in landscape orientation with a page size of 8 1/2" x 11", may not exceed 10MB total (all pages combined), and shall conform to the following requirements:
- An anonymous PROJECT/JURY PDF presentation file for jury review and evaluation purposes only.
- A PRESENTATION PDF presentation file for public presentation purposes.
Please direct questions to AIA Potomac Valley at firstname.lastname@example.org, or 301.935.5544.
PROJECT/JURY PDF (10MB, 11 pages max)
Entries shall conform to the following page requirements:
- The total size of each entry—all pages combined—may not exceed 10MB of data.
- Each submission may contain a maximum of 11 pages. At your discretion, submit individual images on separate pages, or arrange multiple elements in a layout on a single page.
- Each page must be 8 1/2" x 11" in landscape orientation, and developed as a PDF presentation file. An easy way to produce your PDF presentation file is to create your presentation in PowerPoint and then save the file as a PDF. The jury will view your submission on computer screens and through screen projection.
- Use this naming convention for the Project/Jury presentation file: JPDF_ProjectName.pdf
- Please remember you must conceal references to the architecture firm or team members in the PDF submitted for jury review. Identification of project authorship within the Project/Jury PDF, including the file naming convention and photo credit, will disqualify the submission.
First Page: Project Description and Introduction
- 8 1/2" x 11" landscape orientation (all pages)
- Combination of text and images, 12 pt. minimum font size, formatted and designed at entrant's discretion.
- Project Name
- Project Location (City, State, if applicable)
- Project Category (a project may be entered in only one category)
- Project Summary describing the "Site," "Program," and "Solution." As part of this synopsis, discuss key design aspects (intent, concepts, and contextual relationships), technical aspects (structure, materials, mechanical systems, etc. where informative), and the social, environmental or other benefits of the project to the public and its users. This summary is intended for publication.
Subsequent Pages (2–10): Visuals
Include images along with additional succinct annotation. The format and design of the pages are at the entrant's discretion while maintaining 8 1/2" x 11" landscape orientation.
- Please include photographs, drawings, floor plans, elevations, sections, renderings and graphic images as necessary to provide a clear understanding of the extent and quality of the finished project. A site plan is required. Photographs should depict the whole project with views of each exposed exterior façade and each room of the project, as appropriate. Exterior views are optional for Interiors projects.
- Label images with suitable titling and captions. Photographer credit on the images used in the Project/Jury PDF is permitted except those identifying the firm and/or team members.
- Renovations, restorations, additions and conversions should present “before” and “after” photographs. For projects involving changes to existing structures, documentation of original conditions is highly recommended. Process sketches that communicate the development of the project and/or its construction are encouraged.
- Indicate the project’s physical context or site character through graphics and/or imagery.
- Unbuilt projects should include floor plans, elevations, sections, renderings, graphic images, and/or site plans as necessary to provide a clear understanding of the project. If client-commissioned, include photos of the site location.
Optional Last Page (11): Supplemental Information to the Jury
This page is for optional information you may wish to share with the jury only. Include additional project information that is not already covered in the Jury PDF. Examples may include technical information that may be useful to the jury such as: project requirements and restrictions; project outcomes and results; historic preservation considerations; energy considerations; construction costs; and project size in square feet.
IMAGE FILES (3–8 images, JPG)
Provide no more than 8 images in JPG format (10MB max per image) for use in the presentation of entrants, awards and publications. The Jury will not see these files. List captions and photographer or rendering credit for each image. Three of the images are to be of high resolution of the best representation of the project - one thumbnail, one exterior photo and one interior photo. The Thumbnail image can be a repeat of one of the other two, or a different image entirely. The three high res images should be at least 300 dpi and 8'x10” and labeled 1) Project Name_thumbnail, 2) Project Name_high res ext and 3) Project Name_high res int. Subsequent images must be at a maximum of 6” x 9” at 150 dpi for horizontal images, and a maximum of 6” x 7.5” at 150 dpi for vertical images.
PRESENTATION PDF (6MB, 3 pages max)
Select three images that best represent your project. Selected images of all entries will be displayed during the cocktail reception, and images of award-winning entries will be displayed during the Awards Ceremony.
Prepare Presentation PDF in the following format:
- The total size of PDF—all three pages combined—may not exceed 6MB of data.
- Three pages maximum.
- 10” x 7.5” – in landscape orientation and developed as a PDF presentation file.
- On each page add project title, firm name, firm logos or other identifiers as desired.
- Use this naming convention for Presentation PDF file: PPDF_Firm Name_ProjectName.pdf
Questions? Contact Pam Rich, Member Services Manager, at email@example.com.
Frequently Asked Questions
► I’m not a member of AIA Potomac Valley, but a member of my project team is. Can I submit at the lower “member rate?” Yes you can; the AIA PV member should be listed as the eligible entrant.
► I will be submitting three projects. Should I complete three registration forms? Yes, you will need to complete three separate entry applications.
► Can I include the project name in the Project/Jury PDF? Yes, you may—just make sure you don’t identify the submitting firm or designer. Submissions are to remain anonymous.
► What happens if I exceed the 10MB file limit? You will be asked once to reduce the size of the file and resubmit your project.
► How will I know my submission has been received? Upon submitting your entry, you will receive a confirmation e-mail message containing your submission details.
► What should I do if I did not receive a confirmation e-mail containing my submission details? First, check your junk mail folder - the most likely problem is that your spam filter sent the e-mail there. If you don't find it in your junk mail folder, please contact the chapter program administrator for assistance.
► Do I have to start and finish my submission in one session? No. You can start your submission and come back to finish it before the applicable program deadline date by 11:59pm EDT.
► Can I revise my submission after I've hit the "Save and Finalize" button? Yes, provided your request is made and changes are complete by the entry deadline. You will need to ask the program's administrator to open your submission to allow you to make the change yourself through the portal.
► Can we submit a few days late? No. In the interest of fairness to all participants, no late entries will be accepted.
► How will our PDF be viewed? Jurors will view projects on both small (laptops) and large screens. As long as your images are web-ready (150 dpi), there will be no loss of fidelity.